Why You Need Cloud-Based Legal Billing Software

The best practices for legal firms and accounting have slowly evolved over time, from paper records to full digital libraries. Moving to the cloud can seem daunting, but cloud-based legal billing software offers a huge number of benefits to every aspect of your business that really shouldn’t be overlooked.

At Klyant, we believe in providing the best legal accounting software to help your business achieve its goals efficiently and effectively, without an arbitrary shelf-life. In this article, we’ll discuss why cloud-based legal billing software is better over other methods, what its benefits are, and how our solution provides you with innovative features to support your legal billing and accounting processes.

Get in touch today – we’re happy to chat more about what our services can offer you!

Cloud-Based vs Offline Legal Billing Software

The main contenders for legal billing software are physical (paper and pen records), digital (a self-run server or network), and cloud (a remote data bank, accessible over the internet).

Offline methods like physical or air-gapped digital systems can seem appealing. After all, if no one can access your data, how will it every be lost? However, there are a few glaring issues that should be addressed here. These include:

• Vulnerability to theft
• Lack of backups
• No remote working support
• Harder collaboration
• Less efficient bookkeeping

With these disadvantages in mind, what does cloud-based legal billing software have to offer that other solutions don’t?

1. Support both hybrid and remote work, as cloud-based solutions allow for remote access from any location with the right credentials.
2. Work on the go, accessing files and information as they’re required.
3. Improved security – your data will be stored in a highly-secure data centre which requires verification to access. Additionally, you will benefit from constant support, monitoring, and security updates from a backend IT team without any oversight required from you. Backup servers will also be available to protect your information.
4. Ensure your data is protected in the event of a fire, flood, power cut, or anything that would normally delete or destroy your physical or locally stored data.
5. Cloud-based systems lower your maintenance requirements, meaning less admin headaches your end as the team in charge of the software will monitor it and ensure consistent uptime.
6. You can even profit financially from cloud-based legal billing software. Rather than having your own team, hardware, and expenses on maintenance and power to keep your server up and running, cloud-based systems utilise established setups – meaning your costs will be lower, while the quality of service will be higher.

What are the Benefits of Legal Billing Software?

We’ve covered the benefits of moving to cloud, but what are the benefits of legal billing software itself? Beyond the security, accessibility, and convenience of cloud-based solutions, legal billing software can also offer benefits to a number of other areas of your business.

The benefits of legal billing software include:

• Automated bookkeeping. This leaves more hours open to billable tasks, increasing your profitability.
• Accurate logs. By consolidating everything into a single system with reminders, schedules, and a viewable history, tasks and activities are far less likely to be forgotten.
• Automated billing. Routine bills, due dates, payment reminders, and even invoices can all be automated through legal billing software – leaving you more time to get on with the actual work.
• Consistency. Ensuring consistent formatting and correct information through synergy with other aspects of the software, like hours or client information, will give a consistent and professional appearance to all your communications.
• Simplified auditing. The system keeps all relevant information in a single, easily accessible location. This saves on time, energy, and costs, while leaving you open to pursue more profitable work.
• Timely reporting. Since all your information will be available on a single portal, with automation built in, you’ll be able to view and send reports with ease. This also means you can automate anything you require, ensuring they’re guaranteed to be sent out when you’ve prescribed them to.
• Better profits. Through the automation of redundant or repetitive processes, more accurate and efficient time tracking, and a range of other benefits that cut down your admin time while increasing the quality of your service, you’ll likely see improvements to your profit margins and profitability as a whole.

This range of benefits is supplemented through bespoke software that is tailored to your needs, your team, and your clients. Making sure it integrates with your other systems is also a plus, as this streamlines all of your processes into a single platform. Klyant offers legal billing software that ticks all these boxes and more – contact our team to explore our processes and benefits in further detail.

The Features of Klyant’s Cloud-Based Legal Billing Software

Our solution comes with many great features that help you with your legal billing processes, as well as many other aspects of your finances and accounting. The three main parts of the Legal Billing process that our software benefits are:

1. Client Money Accounting

This allows you to consolidate all your client and firm accounts into a single backend, helping you to record client fund transactions in your accounting system. It also enables you to use the same process for reconciling client accounts as you would use for business accounts, and provides access to simple report generation at the click of a button.

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2. Firm Business Accounting

Designed for how law firms operate, our solution is fit with features to tackle tasks you deal with every day. It allows you to create bills, manage disbursements, and record payments – all with customisable appearances and intuitive functionality. You can even manage your purchase ledger and file VAT returns directly through the system (for UK clients only).

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3. Client Portal Access

The best solutions aren’t just good for your business, but for your valued clients as well. Our client portal lets your clients view and download their bills without the need for you to contact them. Clients will also be able to see what funds are being held in your client account on their behalf, and we’re in the process of implementing an innovative way for your firm to accept credit card payments through this online portal.

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Legal Billing Software from Klyant

Cloud-based legal billing systems are more secure, more efficient, and more adaptable to your working conditions than physical or local systems could ever be. With a huge range of benefits to your workflow and the potential to increase your profits, cloud-based legal billing software takes all the stress out of your admin time.

If you’re interested in the unique, innovative features of Klyant, get in touch today. We’re more than happy to chat through our systems and how they can benefit you. We’ve got several pricing options available, meaning you can get the system that’s right for your firm.

Read on with our article on how legal accounting software can improve your financial management >